Why Summer is the Perfect Season for a Corporate Event

The great thing about a summer party is how versatile it is. Here are a few ideas we often bring to life:

• Summer Drinks: informal, short (2–3 hours), perfect as a mid-term appreciation moment. Combine it with a food truck or cocktail bar.
• BBQ Event: classic but effective. Add an interactive element like a cooking workshop or live-cooking station.
• Garden Party: transform your office's outdoor space or a green venue into a charming setting with lounges, lanterns, and live music.
• Summer Festival: for larger groups: multiple areas, stage, food stalls, and entertainment — similar to a corporate festival but with a summer vibe.
• Sporty Summer Party: combine activities (beach volleyball, pétanque, water games) with drinks or dinner afterwards.

The format depends on your target audience, the number of guests, and your budget. Live Impact will advise you on the best format for your organization and concept.

Summer opens the door to locations that are less obvious during the rest of the year:

• Your own premises: your office garden, rooftop, or parking lot — an event at your own location is personal and can offer WKR benefits (Work-Related Costs Scheme benefits).
• Beach locations: beach clubs and pavilions along the coast or by a lake
• Estates and country houses: green venues with character
• Urban rooftops: terraces with city views
• Parks and outdoor areas: great for bigger festivals needing temporary setups

For any type of venue, it's super important to have a rain plan. Live Impact always thinks ahead: a tent, a covered terrace, or an indoor space as a backup. Check out our guide on finding the perfect event location.

Summer calls for entertainment that fits the informal, relaxed vibe:

• Live music: an acoustic band, Latin combo, or DJ with a summery set — music sets 80% of the mood
• Interactive food: cocktail workshop, gin and tonic bar, live cooking, or an ice cream cart
• Activities: lawn games, silent disco, a photo booth with summer props, or a lounge concept
• Surprise: an unexpected performance, a flash mob, or a spectacular opening to the evening

At Live Impact, we book entertainment that perfectly matches the concept and target audience. We work with a network of artists and acts that we know personally and can recommend.

The cost of a summer party can vary a lot depending on the format, location, and number of guests:

• Summer drinks at your own location: the most affordable format, especially if you can use the WKR (Work-Related Costs Scheme)
• BBQ event or garden party: mid-range, with costs for catering, entertainment, and possibly a tent
• Full-production summer festival: the most extensive option, with stages, tech, decoration, and multiple food stalls

Factors influencing the budget: venue costs (or your own premises), catering, entertainment, tech, styling, and any tent structures. Live Impact provides a transparent, custom quote.

Here are some practical tips that make all the difference:

• Plan Ahead: Popular summer venues and artists get booked up super fast. Start planning at least 8 weeks in advance!
• Rain Plan: Always have a backup ready! There's nothing worse than an outdoor party literally getting rained out.
• Sun Protection: Make sure there's shade, water, and parasols. Your guests' comfort is super important.
• Timing: A summer party starts late (4:00–5:00 PM) and goes on until sunset or even later. Make the most of that beautiful golden light as a natural backdrop.
• Dress Code: Communicate a summery dress code so guests know they can dress informally.
• Don't forget the checklist: even an informal party needs good planning!

Summer is *the* season to show your team you appreciate them. Live Impact organizes summer parties that go beyond a standard get-together — from intimate garden parties to grand summer festivals.

As an IDEA-certified event agency, we take care of everything: concept, location, entertainment, and production. Throughout the Netherlands — from Amsterdam and The Hague to Tilburg and Breda.

Get in touch and let us organize your summer party.