The costs for a member conference or association event vary widely. For an event with 300 to 600 participants, you can expect costs ranging from €25,000 to €75,000, depending on the venue, catering, technical production, and program. Larger events with more than 1,000 participants can easily cost €100,000 or more.
The main cost items are venue rental, catering and beverages, technical production (video, audio, lighting), moderation, and entertainment. Please note: for associations, accountability to members is always a consideration. Opt for quality that is visible and communicate the cost breakdown transparently to the board.
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