A briefing doesn't have to be long; a single A4 page is often enough. It's about depth, not length. Answer the four key questions: Why are you organizing this event? Who are the participants? What is the budget? When should it take place?
Add a brief description of the company culture, and you have everything an agency needs for an initial proposal. Ten-page briefs actually slow things down: they often contain too much detail about form, which prevents the agency from exercising its own creativity.
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